Your patients probably have a lot going on in their lives. It can be easy for them to forget about a dentist appointment they made a few months ago. That’s why a dental appointment reminder software can help ensure that every patient shows up on their appointment.
How can Dental Appointment Reminder Software help your practice?
When a client or customer cancels it isn’t just valuable time lost. Each canceled appointment results in decreased revenue, underutilized staff, lost commissions and decreased staff morale.
A dental appointment reminder software helps you to personalize the patient experience. They let you make every interaction between your patient and your dental practice easier than ever.
You can take advantage of dental appointment reminder software to reduce missed appointments. It helps you send personalized and timely reminder messages.
Best Dental Patient Communication Software – Dental Marketing Software
Appointment reminder software alerts clients and customers to upcoming events such as service visits, office appointments, and form deadlines. So, which software is best for sending appointment reminders?
Does your dental practice need help with connecting to potential patients?
Text messages, emails, and automated phone calls are the most common methods for sending appointment reminders. Some appointment reminder software requires integration with existing calendar apps, whereas others are available as stand-alone scheduling apps.
Are dentists required to send reminders? Not really. But it doesn’t mean it doesn’t work. You may find it best to aim for the middle and send a reminder three days before an appointment. If your patient needs to cancel or reschedule, they will most likely have enough time to contact your clinic.
Believe it or not, taking the time to remind patients of their appointment can boost patient satisfaction and loyalty. Appointment reminder texts help them organize their hectic schedules. This is especially useful for parents who have large families who all need a visit to the dentist.
How do I make an appointment reminder for my dental practice?
To start, you can ask patients if they prefer to be contacted via email, phone, or text. You can then send them reminders using their preferred method. If they see the reminder and know they can’t show up, they can give your practice a few days’ notice rather than just a few hours.
Are appointment reminders allowed under HIPAA?
Yes, sending appointment reminders to your patients is allowed under HIPAA. Health and Human Services have approved of both the traditional postcard reminders and phone/email/text message reminders, as an integral part of patient care.
How Much Does Appointment Reminder Cost?
Patient appointment reminder service cost depends on the different features it offers. Software like TextSpot starts at $7/ month for 50 SMS and can go up to more than $90 for more than 5 thousand SMS per month.
However, some software can go up to $79 – $149 per month.
How do you send a reminder text message?
Sending a dental appointment message can help put your appointment in your patient’s minds so they don’t forget. Dental office text messaging will also make things more personal.
Ideally, you should send a reminder couple of times on or before the appointment. A dental appointment reminder software can help you send the first text message a few days before the appointment. The second reminder should be a few hours before the actual appointment.
However, this could depend on your budget since a lot of the software available for you base their price on how many SMS messages you send.
Dental appointment reminder text example:
Almost everyone has their phone on them all the time. Dental Appointment Reminder Softwares will allow you to send a text message to remind your patient about their appointment. This will save you precious time and income.
Text Spot
TextSpot is an SMS software that lets you start sending text messages to remind your patients of their appointment — for free.
Get in touch with your patients and build a better relationship.
During the 14-day trial period, you can send 50 free text reminders. The advantage is that it does not require a credit card, so you can cancel at any time. A Dental Appointment Reminder Software like Text Spot allows you to send daily texts or schedule text message reminders. These reminders can go out on specific days, weeks, months, and even years in advance.
This allows you to completely automate your reminders. They can even connect to third-party software for even more advanced automation.
Practice Mojo
It’s all about convenience when it comes to text messaging for dentists, from creating and sending the text to receiving and responding.
As a result, the PracticeMojo dashboard makes it simple to send individual or group text messages to patients. You can send specific messages to patients by grouping them into specific sets. Patients who haven’t visited the office in the last year, for example, or new patients.
You can also send a text message to your entire patient list at once. This is especially useful in the event of a snow day, a last-minute emergency, or other broadcast messages.
App Toto
App Toto, like Text Spot, offers a 14-day free trial. According to App Toto text message reminders for patients have a 30% higher confirmation rate. This is compared to phone calls. It also has a whopping 150 percent higher confirmation rate than email.
You can send HIPAA-compliant appointment reminders and patient recall messaging using Apptoto’s automated appointment reminders and online scheduling for healthcare. Apptoto integrates directly with your EMR or EHR system, so you won’t have to change your current scheduling procedure.
Apptoto will collect the necessary information and then send personalized and automated appointment reminders to your patients.
Their monthly fees begin at $29 per month. This includes three calendars, an unlimited number of messages, 400 auto message credits, six booking pages, and unlimited appointment scheduling.
Dental Practice Patient Appointment Reminders
Sending emails can make your patients feel valued by your practice. In this case, they’ll thank you for taking the time to remind them of a much-needed visit to your clinic. How do I send an email reminder appointment?
Dental appointment reminder email sample:
There are currently around 3.9 billion email users so it makes sense to send reminders via email. Not to mention, sending emails to patients is an effective digital marketing strategy.
Nex Health
Nex Health doesn’t publish its pricing online. However, they offer 3 different packages for you to choose from.
These 3 package levels are Acquire, Retain, and Delight.
The Acquire package includes online booking and online reviews, while the highest package Delight fives you patient recall, marketing campaigns, no-show & cancellations, and online payments.
NexHealth customizes your email marketing messages with your patients’ first names and even their birthdays. You can even track email engagement with built-in analytics. You can see open and click rates and find out which messages perform the best.
Using NexHealth will help increase your efficiency. Since NexHealth allows you to automate your dental marketing messages, making it more efficient and convenient for you and your staff. Now you can manage reminders easier. This lets your staff more time to focus on improving the in-office patient experience.
CareStack
CareStack promises a way for you to combine care, convenience, and connection to get closer to your patients. Its appointment reminders feature lets you send automated appointment reminders based on patient preferences. It can be through text and/or email to reduce no-shows and last-minute cancellations.
Not only that but it has a convenient pre-visit process and online booking. Online booking lets you embed the online scheduler on the practice website. With this, your patients can choose the best time, location, and provider from anywhere, on any device.
It even offers custom campaigns that can target a specific subset of your patients to fill your schedules. It lets you promote special offers and reactivate lost patients.
PracticeDilly
With PracticeDilly you can send personalized, timely reminder messages. This software allows you to automatically send out personalized reminders through email to your patients. This brings down your missed appointments by sending out multiple reminders. It can be 30 days ahead, a day ahead, or a few hours before the appointment.
This software also offers text messaging and phone calls to remind your patients. Not only that but your patients can quickly and conveniently confirm their dental appointments.
They can respond to the automated appointment reminder emails you send. The confirmations are automatically recorded in your practice management software. PracticeDilly works with practice management software such as Dentrix, Eaglesoft, and Opendental.
Dental Practice Patient Appointment Reminders
A well-informed dental team can begin to predict which patients will cancel or fail to appear for their dental appointments. There can never be too many of these patients in a practice. This is why a dental appointment reminder software can be a big help.
Do you want a stronger connection with your dental patients?
Appointment rescheduling is both stressful and costly. Taking the time to educate patients will help them see the value of their appointments and maintain their oral health, which will increase their likelihood of attending.
Avoid losing income, and wasting the time of your staff. Keep your commissions and increase your staff morale by making sure your patients show up for every appointment.
